Most small businesses can handle sending and sorting mail in modest amounts. Calculating the shipping cost might not be a problem if you only send a few packages weekly.

However, growing businesses have higher demands and may need in-house mailing equipment. Perhaps you’ve noticed that mailroom errors are more frequent than ever. If that’s the case, you might want to consider reaching out to a reliable mailing equipment provider.

Of course, this is not a small investment, and business owners must first consider all the potential benefits of having a permanent mailing system.

Top Reasons to Invest in Mailing Equipment

Bringing a mailing system into your place of business makes sense when you can easily see the advantages. The following list of benefits is not complete, but every item is likely to apply to most businesses, indicating it might be time to find a reputable mailing equipment provider.

Increased Productivity

If you’re considering purchasing specialized mailing equipment for your business, it probably means your workload has increased. But without a dedicated mailing system, employees might spend their time unproductively, through no fault of their own.

If they can’t do everything in one place using professional mailing equipment, preparing and sorting mail will take longer.

A high-quality mailing system can save a lot of time, increase productivity, and relieve the staff of outdated methods of processing mail so they can focus on other, more important matters.

Better Organization

Another vital advantage of having in-house mailing equipment is achieving an organized mailing process. A lack of organization leads to several different problems.

Sooner or later, someone will mishandle a package or two, or you’ll notice delays in sending time. These errors don’t reflect well on your business, especially if they are the rule, not the exception.

With an efficient mailing system and equipment, business owners can forget about these types of errors.

Shipping Cost Management

As a company’s mailing needs increase, so do the shipping costs. It might not seem overly significant at first, but keep in mind that expenses add up quickly.

Every responsible business owner will search for solutions that will lower daily expenses and save them time and money in the long run. Modern mailing equipment can print postage directly onto letters and packages, saving time instead of purchasing and affixing stamps.

The built-in postage meters also weigh each piece of mail and determine how much postage it requires. It leaves out any guessing from the equation. But more importantly, it ensures you don’t overpay for postage fees.

Postage Discounts

Another way mailing equipmentcan save a business money is by ensuring it qualifies for postage discounts.

With a high-quality in-house mailing system, you might save on postage and even up to 40% on priority mail labels. If you send numerous letters and packages daily, investing in mailing equipment is a smart decision.

Great First Impressions

If you’re building a brand and that process includes sending promotional mail, in-house mailing equipment can help establish credibility. You can customize the appearance of letters and packages and make them recognizable to your clients.

The automated process allows businesses to offer a consistent appearance in their promotional material. Let’s not forget that first impressions matter, and that goes for businesses too.

When potential clients receive a letter from your company and immediately notice the effort put into the delivery, they’re more likely to trust your business.

Increased Security

Modern mailing systems are typically password-protected. This means that not everyone will have access to important information like your clients’ addresses.

By managing postage in-house, you can better track the expenses and not have to monitor how much money has been spent at the post office. Without professional mailing equipment, there’s always room for this vulnerability.


You may think that all mailing equipment is basically the same. Indeed, they all have some features in common, but these units are quite versatile. There’s no one-size-fits-all approach when it comes to mailing systems.

A reliable mailing machine distributor can work with companies to find the best solution for their needs. You don’t have to spend hours researching mailing systems – an excellent provider will guide you in the right direction.

Questions to Ask When Choosing Mailing Equipment

Even with all the listed benefits, you may wonder if an in-house mailing machine is the best decision for your business.

These advantages are pretty universal, but will they really make a significant change in the long run? Asking yourself the following questions may lead to an answer. A reputable mailing equipment provider can help you answer these questions as well.

  • What are my current and projected mail volumes?
  • How fast should the mailing equipment be to boost efficiency and productivity?
  • Do you need a mailing system with manual or automatic envelope sealing?
  • Does the equipment need to print the return address and QR code?
  • Will an investment inmailing equipment set my business back in the short run?
  • Can the mailing system fit in my office space?
  • Are there any added fees?

An Efficient Solution for Your Business Mailing Needs

Practically any business that uses postal services frequently will benefit from in-house mailing equipment. It saves time and money, increases productivity, and reduces the potential for human error.

Production quality boosts your brand and wins over new clients. The only real challenge is finding a distributor to assist you in finding the best mailing solution for your organization’s needs.

If you’re in Cary, Raleigh, or the Triangle, reach out to Anza Mailing Systems. Let us know how we can help you grow your business with high-quality mailing equipment.